Thank you for exhibiting at NGWA’s Groundwater Week. This page contains important information and answers many FAQs regarding exhibiting at the show.

 Exhibit hall hours
    • Wednesday, December 9, 10 a.m.-5 p.m.
    • Thursday, December 10, 10 a.m.-3 p.m.
Set-up and tear-down times
    • Bulk space/rig move-in will take place on Monday, December 7. Exhibitors with rigs and bulk spaces will be assigned specific move-in periods based on their location in the hall. Please be sure to read the important information below regarding union rules and material handling.
    • General exhibitor move-in:
      • Tuesday, December 8, 11 a.m.-7 p.m.
      • Wednesday, December 9, 7 a.m.-9 a.m.
    • Exhibitor move-out:
      • Thursday, December 10, 3 p.m.-9 p.m.
      • Friday, December 11, 7 a.m.-12 p.m.
Union rules at the convention center
    • The Las Vegas Convention Center is a union hall, which means there are union regulations that NGWA, Shepard Exposition Services, and each exhibitor must follow. Each year the biggest issues regarding union rules are related to what exhibitors can bring into the hall themselves. According to the union rules —
      • Can exhibitor carry in merchandise/items into hall by themselves? Yes, hand-carry ONLY.
      • Can exhibitor use a hand truck or dolly/wheeled cart to bring exhibit materials into the hall? No, exhibitors can only hand-carry items or use a two-wheeled personal cart. Otherwise, material must be handled by the general contractor. Security will not allow you to bring in anything that is not hand-carried or on a two-wheeled personal cart.
      • Can exhibitor have food/beverage brought into the facility? No, all food/beverages must be purchased from the Las Vegas Convention Center exclusive caterer.
    • You may click this link to read the full union FAQs —
Material handling
    • Material handling is the process of receiving your shipment from your carrier and managing it through the event cycle. It is a standard trade show process and it is a chargeable fee typically based on the weight of your shipment.
    • The material handling process includes —
      • Unloading the trade show freight from your carrier once it arrives at the receiving dock
      • Transporting your shipment to your booth space
      • Removing empty shipping containers (boxes, crates, and pallets) from your booth
      • Temporarily storing your empty shipping containers during the show
      • Returning empty shipping containers to your booth once the event is over
      • Transferring the freight back to the loading dock
      • Loading the items into your carrier’s delivery vehicle for return shipping.
    • One easy way to keep your material and handling charges lower is to consolidate. Skid items as much as possible so that they are sure to arrive together. Each shipment that arrives at a separate time is assessed the minimum charge.
    • The exhibitor service kit will be available mid- to late-July so that you may preorder for your material handling needs.
    • Important information for exhibitors with rigs and vehicles —
      • As part of your bulk exhibit space, NGWA pays the spotting fee to guide your vehicle to your respective exhibit space. This guidance is required and provided by Shepard to prevent damage that may occur to exhibitors, the property of others, or when necessary to move crates that may be in the aisles.
      • While moving your vehicle on to the show floor, your vehicle may only be loaded with any equipment that would be loaded during normal travel. It may not be loaded with any additional exhibit furnishings, such as carpeting, tables, chairs, and banner stands, or boxes/crates containing exhibit/display items.
Booth set-up and guidelines
Booth staff
    • Each exhibitor receives two free staff badges for each 10 x 10 of space purchased.
    • You may purchase additional badges for $75 each (the exhibitor staff order form will be posted here upon availability).
    • Both free and additional badges are good for the entire show and will allow your staff to attend all education sessions, general sessions, networking events, and provide early access to the exhibition hall for set-up hours
    • Preregistered exhibitors may pick up their badges on-site at the self-service kiosk. Badges will not be mailed ahead of time. On-site registration will take place at the exhibitor registration desk in the lobby.
Complimentary marketing materials, guest passes, and attendee lists
    • We are pleased to once again be able to offer you a complimentary, and fully customized, preshow marketing and customer invite service. The program is a free and convenient exhibitor resource designed to give you everything you need to promote your presence at Groundwater Week to all of your customers and prospects, while inviting them to register as your guest with discounts up to $200 off the exhibit or all-access pass.
      • A link to the details will be posted here shortly.
      • Forms that you may also download and distribute to offer discounts to your customers will be available soon.
    • NGWA will provide each exhibitor a preshow attendee list once the early registration cutoff date has passed. You can expect to receive it during the week of November 9.
    • NGWA will also provide each exhibitor a final-attendee list after the show. This will be emailed during the week of December 14.
Sponsorship opportunities
    • There are numerous sponsorship opportunities available to help your company stand out at the show. Check out the opportunities in the Groundwater Week Marketing Kit or speak with an NGWA sales rep for details.
    • Unfortunately, there are many unscrupulous people trying to scam you out of your hard-earned money, so NGWA has created a webpage at to keep you update on scams to avoid.
    • NGWA does not, and never has, provided attendee information to anyone other than exhibitors and sponsors of the show. Any company that offers to sell you NGWA’s attendee list is a scam. They will take your money and leave you with a worthless list.
    • NGWA does not work with any third-party travel agency. We encourage you to book your room at the Westgate using our room block online or by calling (800) 635-7711 indicating you are attending NGWA’s 2020 Groundwater Week event.